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Privacy Policy for the Whistleblowing Channel

PT Precision Technologies Oy Whistleblowing Channel

This Privacy Policy describes how PT Precision Technologies Oy processes personal data in connection with reports submitted through the company's whistleblowing channel.

1. Data Controller

PT Precision Technologies Oy

Koivukummuntie 2
28760 Pori 
Finland
Business ID:

2. Contact Person for Data Protection Matters

For questions regarding the processing of personal data in the whistleblowing channel, please contact:

PT Precision Technologies Oy
Email: info@pretech.fi
Phone: +358 50 433 7180

3. Name of the Register

PT Precision Technologies Oy Whistleblowing Register

4. Purpose of Processing Personal Data

The whistleblowing channel enables employees, suppliers, customers, business partners, and other stakeholders to report suspected misconduct, violations of laws, regulations, or company policies.

Personal data may be processed for the following purposes:

-Receiving and handling whistleblowing reports
-Investigating suspected misconduct
-Conducting internal investigations
-Protecting the rights and interests of the company and its stakeholders
-Complying with legal obligations
-Supporting potential legal proceedings or communications with authorities

Reports may be submitted anonymously.

5. Legal Basis for Processing

Personal data are processed based on:

-Compliance with legal obligations
-The legitimate interests of PT Precision Technologies Oy
-The requirements arising from applicable whistleblower protection legislation, including Directive (EU) 2019/1937 and relevant national legislation.

6. Legitimate Interest of the Controller

PT Precision Technologies Oy has a legitimate interest in maintaining an ethical, lawful, and transparent business environment.

The whistleblowing channel helps identify potential violations and misconduct at an early stage, supports compliance efforts, reduces business risks, and promotes a culture of integrity and accountability.

Anonymous reporting is permitted to ensure that concerns can be raised without fear of retaliation.

7. Categories of Personal Data Processed

The personal data processed may include:

-Name
-Contact information (email address, telephone number)
-Job title or professional role
-Information voluntarily provided by the reporting person
-Information concerning individuals identified in a report
-Information collected during the investigation process
-Information relating to persons responsible for processing reports

Only personal data necessary for handling and investigating the reported matter will be processed.

8. Sources of Personal Data

Personal data are obtained from:

-The whistleblowing report submitted through the reporting channel
-Additional information provided during the investigation process
-Internal company records where relevant and legally permitted

9. Recipients of Personal Data

Access to personal data is restricted to specifically authorized individuals responsible for handling whistleblowing reports.Where necessary, personal data may be disclosed to:

-Internal investigators or designated management representatives
-External legal advisors
-Regulatory authorities and law enforcement agencies where required by law
-Service providers supporting the whistleblowing system under appropriate confidentiality and data processing agreementsAll recipients are required to process personal data confidentially and in accordance with applicable data protection legislation.

10. International Data Transfers

Personal data processed through the whistleblowing channel are stored within the European Economic Area (EEA).If personal data are transferred outside the EEA, appropriate safeguards will be implemented in accordance with applicable data protection legislation.

11. Retention Period

Personal data are retained only for as long as necessary for the purposes described in this Privacy Policy and to comply with legal obligations.As a general rule:

-Reports and related investigation materials are retained for up to five (5) years after the conclusion of the investigation.
-Retention periods may be extended if required by legal proceedings, regulatory requirements, or ongoing investigations.
-Reports determined to be clearly unfounded may be deleted or anonymized earlier where legally permitted.

12. Rights of Data Subjects

Subject to applicable legislation, data subjects have the right to:

-Access their personal data
-Request rectification of inaccurate data
-Request erasure of personal data
-Request restriction of processing
-Object to processing
-Receive information regarding personal data breaches affecting them
-Lodge a complaint with the competent supervisory authority

Certain rights may be restricted where necessary to protect investigations, legal obligations, or the rights of other individuals.Requests regarding personal data may be directed to the contact person identified in this Privacy Policy.

12. Rights of Data Subjects

13. Automated Decision-Making

No automated decision-making or profiling is carried out in connection with the whistleblowing channel.

14. Security Measures

PT Precision Technologies Oy applies appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction.

Security measures include:

-Restricted access rights
-Confidential handling procedures
-Encryption of reports and stored data
-Secure IT systems and storage environments
-Confidentiality obligations for all authorized report handlers

The whistleblowing channel is designed to support anonymous reporting and does not intentionally collect identifying technical information such as IP addresses or cookies for the purpose of identifying the reporting person.

Updates to this Privacy Policy

PT Precision Technologies Oy may update this Privacy Policy from time to time to reflect changes in legislation, business practices, or whistleblowing procedures. The latest version will always be available through the whistleblowing channel.